Lesson 7.2: Email Etiquette and Safety Guidelines

In this lesson, you will learn how to write professional emails and follow essential safety tips to protect yourself from spam, scams, and cyber threats while using email.

💼 1. Email Etiquette (Professional Behavior):

Follow these basic rules when sending emails in an office or professional setting:

• Use a Clear Subject Line:
  Example: Meeting Reschedule – Friday at 3 PM

• Start with a Greeting:
  Example: Dear Sir/Madam, or Hello Team,

• Be Polite and Formal:
  Avoid slang and unnecessary abbreviations.

• Keep it Short and Clear:
  Get to the point in a few lines.

• Use Proper Grammar and Spelling:
  Avoid mistakes; they look unprofessional.

• End with a Closing:
  Example: Regards,
  Your Name

🛡️ 2. Email Safety Tips:

• Never share your email password

• Do not click on suspicious links or attachments

• Avoid replying to unknown or spam emails

• Enable 2-step verification for extra security

• Report phishing emails if you suspect a scam

🧠 Examples of Good and Bad Emails:

✅ Good Example:

Subject: Leave Request for August 10

Dear Manager,
I would like to request one day of leave on August 10 due to personal work.

Regards,
Priya Sharma

❌ Bad Example:

Subject: Hey

i m not coming tomorrow

📝 Practice Questions:

1. Write an example of a professional email to your teacher asking for leave.

2. List 3 email safety tips that every user should follow.

3. What should you never include in your email password?