Lesson 7.1: Email Basics – Creating, Sending, and Managing Email

This lesson introduces students to email, one of the most widely used digital communication tools in offices and businesses. You will learn how to create an email ID, send and receive emails, and manage your inbox effectively.

📌 1. What is Email?

Email (Electronic Mail) is a method of exchanging messages and files over the Internet. It is fast, reliable, and free to use.

🛠️ 2. Creating an Email Account (Gmail Example):

1. Go to www.gmail.com

2. Click “Create account”

3. Fill in your:

   • First and Last Name

   • Desired Email ID (e.g., yourname@gmail.com)

   • Password and Confirm Password

4. Provide recovery options (phone number or alternate email)

5. Accept the Terms and click “Create”

📨 3. Sending an Email:

Steps to send an email from Gmail:

1. Click on “Compose”

2. In the To field: Enter recipient’s email address

3. Subject: Write the main topic

4. Body: Type your message

5. (Optional) Click Attach files 📎 to upload documents, images, or PDFs

6. Click Send

📥 4. Receiving and Reading Emails:

• New emails appear in the Inbox

• Click to open, read, reply, or forward the email

🗂️ 5. Managing Emails:

• Reply – Respond to the sender

• Forward – Send a copy to another person

• Archive – Hide from inbox without deleting

• Delete – Move to trash

• Spam – Mark suspicious or unwanted emails

📝 Practice Questions:

1. What is the full form of Email?

2. Write down the steps to create a Gmail account.

3. What is the purpose of the “Subject” line in an email?

4. How do you attach a file to an email?