Lesson 3.2: Creating and Managing Documents

Creating and managing documents is the basic and most important function of a word processor. It includes starting a new file, saving it, editing it later, and preparing it for printing or sharing.

📄 1. Creating a New Document

To start writing in a word processor:

• Open your word processing software (e.g., MS Word or LibreOffice Writer)

• Click on “New Document” or use shortcut Ctrl + N

• A blank page will appear where you can start typing

You can type text, insert images, or apply formatting as you go.

💾 2. Saving a Document

Saving your work ensures that it is not lost.

Steps to save:

• Click File → Save or press Ctrl + S

• Choose the folder/location where you want to save the file

• Type a file name

• Select file type (e.g., .docx, .odt, or .pdf)

• Click Save

📝 Tip: Use “Save As” to save a copy with a different name or format.

🧾 3. Opening and Closing Documents

• To Open:
  File → Open → Browse your files → Select the document → Click Open
  (Shortcut: Ctrl + O)

• To Close:
  File → Close or click the X at the top corner
  (Shortcut: Ctrl + W)

🖨️ 4. Printing a Document

Steps to Print:

• Click File → Print or press Ctrl + P

• Choose the printer and number of copies

• Click Print

📝 Print Preview lets you check how your document will look before printing.

📑 5. Saving as PDF

Most word processors allow you to save your document as a PDF file.

Steps:

• File → Save As or Export → Choose PDF format

• Name the file and save

PDF files are useful for sharing and keep the formatting intact.

Learning how to create, save, open, and print documents is essential for daily tasks in school, office, or at home.