Lesson 2.5: File and Folder Management

A file is a collection of data or information stored in a computer, like a document, image, audio, or video. A folder is used to organize and store multiple files.

Proper file and folder management helps you find, save, and organize your work easily.

📂 1. Creating a Folder

To keep files organized, you can create folders for different purposes (e.g., Work, Photos, Music).

🛠️ Steps to create a folder:

1. Right-click on the desktop or inside a drive

2. Click New → Folder

3. Type a name for the folder and press Enter

📄 2. Creating and Saving Files

Files are created using different applications:

• MS Word creates .docx files

• Paint saves .png/.jpg image files

• Notepad creates .txt files

🛠️ To save a file:

• Click File → Save or Save As

• Choose location and file name

• Click Save

🛠️ 3. Renaming, Copying, Moving Files and Folders

• Rename: Right-click on file/folder → Rename → Type new name

• Copy: Right-click → Copy → Paste in new location

• Move (Cut): Right-click → Cut → Paste in new location

• Drag and Drop: Use mouse to move files between folders

🗑️ 4. Deleting Files and Folders

• Right-click → Delete

• Deleted files go to the Recycle Bin (can be restored)

• To delete permanently, empty the Recycle Bin

🧹 5. Organizing Files

Tips for good file management:

• Use meaningful folder names (e.g., “Class Notes”, “Photos 2023”)

• Delete unwanted files regularly

• Backup important files to pen drive or cloud storage

Efficient file and folder management helps save time, improves productivity, and keeps your computer clutter-free.